Privacy notice
Gloucestershire Schools Pollution Project Privacy Notice
Gloucestershire County Council is the data controller for the personal information we collect from you. All information processed by the council is covered by our Data Protection Policy. For an overview of how the council will use your personal data please visit our privacy notice pages.
This privacy notice is designed to help you understand how we use personal information when delivering our services. The details below will outline
- Why we collect and use your information;
- Where we get your data from and who we will share it with;
- What gives us the right to use your information;
- How long we will keep your information; and
- Your rights.
1: Why we collect and use your information
Gloucestershire County Council’s Schools Pollution Project is a pilot project to identify air quality information in the locality and help towards establishing air quality action.
To receive an air quality sensor loan, Gloucestershire County Council are required to collect information and process data about you. Sensors are provided by PurpleAir, a third-party organisation who will also store, collect and process various forms of information.
Schools will be loaned an air quality sensor to be placed outside for a minimum of one year. By agreeing to host a sensor, you confirm you agree to the terms and conditions of the Gloucestershire Schools Pollution Project. This includes agreeing to install and maintain the air quality sensor and provide ongoing mains power and a reliable Wi-Fi connection to the sensor for the duration of the project.
Article 6 of GDPR sets out 6 lawful bases which can be applied to your processing, and we are collecting this data pursuant to the performance of a task carried out in the public interest, by allowing for the collection of air quality data. Collecting and processing this data is also necessary to provide a service, notably to assess the suitability of locating a sensor at the given address, deliver the sensor to the address, and stay connected during the project.
To provide air quality monitoring services, the third-party organisation PurpleAir store, collect, and process various forms of information. Full details regarding this use of information is available in PurpleAir’s Privacy Policy and Terms of Service. By accepting an air quality sensor loan, we understand that you have read and agreed to the PurpleAir Terms of Service and Privacy policy.
The table below outlines:
- What we use your information for;
- What gives us the right to use your data - the legal basis;
- Details of the legal conditions; and
- Our reasons for using your data.
Personal and Special Category Data
|
The use |
The reasons why we need to use your data |
|
|
Personal data (Article 6 GDPR) |
The reasons why we need to use your data |
|
|
Provide air quality sensor loan service |
Article 6 1(e) Processing is necessary for the performance of task carried out in the public interest |
We need your data to fulfil our statutory duties to gather air quality information and help inform future air quality projects. This is in line with Department for Environment, Food & Rural Affairs Air Quality Strategy |
2: What information we collect about you
Gloucestershire County Council will collect personal information that we need to perform our functions. We will collect:
- Full name
- Address
- Email address
- Business details (if relevant)
3. Where we get your data from and who we share it with
The personal information we collect, use and share comes from a variety of sources. We also sometimes need to share your personal information with other people and organisations, for example to provide you with a service to meet your needs. Our sources and recipients of personal data are:
Sources:
- Directly from you
Recipients:
- PurpleAir - where the sensor name, sensor location, pollution levels and other environmental data (e.g. temperature) will be publicly available on the PurpleAir website. Please note, the sensor name and location information will not be linked to you or a specific address, but the general location (e.g. the street the sensor is placed on), will be publicly available via the PurpleAir website. Gloucestershire County Council will not share any of your personal data with PurpleAir.
Your personal data may also be used by the council or shared with regulatory and statutory bodies, to assess council performance and financial spend, as well as where required by law, such as to prevent and detect crime or fraudulent activity.
We also use your personal information to assess whether our services are making a difference, to develop and improve services, measure how well the council as a whole is doing and administer and protect public funds.
Gloucestershire County Council uses third party suppliers to provide Information Technology and Communications solutions, support and hosting services. These organisations may process your personal data only where it is necessary as part of the service they provide. These organisations are contractually obliged to handle and protect your data in line with data protection legislation and council policies.
4. How long we keep your information for
Gloucestershire County Council will keep your personal data for 2 years. We keep this information for this period in line with our corporate retention and disposal schedule and to enable use to deliver this service to you.
We may keep your information for longer than is stated in certain circumstances such as if you have an open complaint about the services received, for evidence to defend a legal claim or if we are required to by law.
To find further information on how long we keep your information, you can read our retention and disposal schedule at www.gloucestershire.gov.uk/retention.
5. How to contact us
Please contact us if you have any questions about this privacy notice:
By email: glosair@gloucestershire.gov.uk
In writing: Air Quality, Shire Hall, Gloucestershire County Council, Westgate Street, Gloucester, GL1 2TG
By telephone: 01452 427 484
6. Your rights
The below information will outline the rights you have that are applicable to this particular use of your information, briefly explain what they mean and tell you what to do if you want to use your rights.
Applicable Data Subject Rights by Lawful Basis |
|||||
|
|
Right to withdraw consent |
Right of Access |
Correction of inaccurate information |
Right to be forgotten |
Right to object |
Public Task |
No |
Yes |
Yes |
No |
Yes |
7. Using your rights
If you wish to use any of your rights, detailed in section 6, please contact us using one of the methods below:
- Online at your information rights
- Email to Managemyrequests@gloucestershire.gov.uk
- In Writing: Information Management Service, Gloucestershire County Council, First Floor, Block 4(a), Shire Hall, Westgate Street, Gloucester, GL1 2TG
Making a complaint to the Information Commissioner
If you wish to make a complaint about how we use your personal data to the Information Commissioner’s Office, you can contact them by visiting their website at https://ico.org.uk/ or by calling 0303 123 1113.
8. Document information
Date created: 7th October 2026Version: V1